Job Description

About Us

Naviga Recruiting & Executive Search is a leading retained search firm dedicated to elevating our clients' business growth one hire at a time. We specialize in connecting sales, marketing, finance/accounting and operations professionals with organizations looking to achieve exceptional results.

The Opportunity Naviga Recruiting & Executive Search is looking for a professional and highly organized Part-Time Virtual Receptionist to be the welcoming voice of our firm. This role is crucial for managing the first impression we make on our global network of professional candidates and esteemed employer clients. You will be responsible for efficiently handling high-volume calls, directing inquiries, and providing exceptional administrative support to our recruiting teams. Please note: this is a pay per phone call response position. 

What You Will Do In this role, you will be the core driver of our client's hiring success, balancing world-class recruiting with strategic account oversight:

• Global Communication: Professionally answer and manage incoming calls from professional candidates and high-level employers located across the world, maintaining a consistently courteous and helpful demeanor.
• Call Fielding & Routing: Efficiently screen, prioritize, and accurately route calls to the appropriate executive search consultant or department.
• Information Management: Take clear, detailed messages and ensure timely delivery via email or internal communication systems.
• Data Entry: Perform basic data entry to update candidate and client records as needed.

Who You Are

• Experience: Previous experience in a high-volume, professional office setting, preferably in a receptionist or administrative role.
• Communication Skills: Exceptional verbal and written communication skills with a clear, professional telephone voice. Must be comfortable interacting with C-level executives and seasoned professionals.
• Technical Proficiency: Proficient in Google Suite (Docs, Sheets, etc.) and experience with phone systems.
• Organizational Skills: Superior organizational abilities, attention to detail, and the capacity to manage multiple tasks simultaneously.
• Professionalism: A reliable, punctual, and discrete professional who understands the importance of confidentiality in executive search.

Why Join the Team?

• Be the front-line representative for a globally recognized leader in executive search.
• Enjoy a flexible, part-time schedule that supports work-life balance.
• Work in a dynamic, fast-paced, and professional environment.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

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