Job Description

• Maintain efficient office operations.
  • Greet and sign in all visitors; confirm appointments with all parties.
  • Schedule meetings.
  • Answer the telephone and screen calls.
  • Sort and manage incoming/outgoing mail and shipping.
  • Order and stock office and mail room supplies.
  • Scan and archive files.
  • Enter data into various internal systems.
  • Operate office equipment and make request for repairs and services.
  • Maintain vendor accounts by sending invoices and working with accounts payable
• Serve as the onsite facility coordinator.
  • Book meeting rooms and assist with reservations for audio/video.
  • Assist with event planning for office functions.
  • Coordinate catering and amenities for on-site meetings.
  • Coordinate with building management and cleaning company to ensure employees have access to the building’s facilities or submit work orders.
  • Assist with other Facilities Department related tasks such as Safety, Uniforms, Fleet.

• 1-3 years’ receptionist/administrative experience.
• Knowledgeable in Microsoft Office: Word, Excel and PowerPoint.
• Self-motivated and highly reliable. Able to deliver high-quality work under tight deadlines.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize and execute tasks with minimal direction.
• Positive and enthusiastic attitude with the motivation to learn and take on greater responsibility over time.
• Strong interpersonal skills; represents the company well internally and externally.
• Preferred: experience working in a CRM and/or expense reporting software.

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