Job Description

About the job

Bursor & Fisher, P.A. is a boutique civil litigation firm with offices in New York City, Miami, Walnut Creek, California, and White Plains, NY. The lawyers at our firm specialize in class action litigation, providing the highest caliber representation to our clients and the classes we represent. The lawyers at our firm have an active civil trial practice, having won multi-million-dollar verdicts or recoveries in six of six class action jury trials since 2008.

Position Summary

We are seeking a highly organized and proactive Office Coordinator to oversee daily operations and provide executive-level administrative support at our New York City location. This role is essential to maintaining office efficiency, team coordination, and internal support for attorneys and staff. The Office Coordinator will serve as a central point of contact for the New York team, manage office logistics, vendor, and operational tasks.

Key Responsibilities

• Oversee the day-to-day operations of the office, ensuring administrative tasks, scheduling, and workflow run smoothly and efficiently.
• Maintain a professional, welcoming atmosphere for clients, staff, and visitors.
• Manage office supplies, equipment, and coordinate maintenance or facility needs.
• Act as the primary point of contact for internal and external communications, including answering phones, emails, and correspondence.
• Provide administrative support to attorneys and staff—drafting, proofreading, managing calendars, and preparing legal documents.
• Coordinate and schedule client meetings, court appearances, and other appointments.
• Coordinate daily office lunch orders, including setup and cleanup.
• Support event planning, including invitations, logistics, and on-site setup.
• Maintain and organize client files and legal records, ensuring confidentiality and compliance with data protection standards.
• Collaborate with vendors, suppliers, and service providers to ensure smooth operations of equipment and technology.
• Enforce office policies and procedures to ensure compliance with internal protocols and legal/ethical standards.

Qualifications

• Proven experience as an Office Coordinator or equivalent role in a professional setting (legal experience preferred).
• Strong organizational and multitasking skills with the ability to manage priorities independently.
• Excellent written and verbal communication skills, along with a professional and friendly demeanor.
• Proficiency in Microsoft Office Suite and familiarity with document management systems.
• Attention to detail and accuracy in handling documents and administrative workflows.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership and problem-solving skills; able to inspire and support team members.
• Familiarity with legal terminology and law office procedures is a plus.
• Looking for a long-term team member who is eager to grow within the organization.

Benefits

• Competitive salary based on experience
• Medical, Dental, Vision, Life, STD & LTD Insurance
• 401(k) plan
• Paid time off and holidays
• Gym membership and in-office snack bar
• On-site parking
• Walking distance from the Metro North Station
• Supportive, collaborative work environment

If you're an experienced, dependable office professional ready to make an impact in a dynamic legal setting, we encourage you to apply and join the team at Bursor & Fisher, P.A. in New York City.

Bursor & Fisher, P.A. is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other protected characteristic under applicable law.

We do not request or rely on an applicant’s salary history in hiring decisions. Consistent with applicable ban-the-box and FCRA requirements, any legally permissible background screening (if conducted) occurs later in the hiring process and in accordance with federal, state, and local law.

All employment is contingent upon successful completion of a background check in accordance with applicable laws and regulations.

If you need assistance or an accommodation during the application process due to a disability, please contact Matthew Mendes at mmendes@bursor.com

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• New York, NY 10019: Relocate before starting work (Required)

Work Location: In person

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