Job Description

Job Title: Office Assistant

Company: Maximum Services, Inc.
Location: Kremmling, CO 80459
Position Type: Full-Time

About Us:
Maximum Services, Inc. is a leading excavation company specializing in civil infrastructure construction. We are seeking a reliable and detail-oriented Office Assistant to join our team and support daily administrative operations.

Job Overview:

The Office Assistant will provide essential administrative support to ensure smooth office operations. This role involves logging trucking logs, filing paperwork, sorting and tracking invoices by job (time and materials), answering phones, billing customers bi-weekly, and assisting with general office tasks. The position primarily supports the office staff with day-to-day administrative needs.

Key Responsibilities:

• Track and log trucking logs accurately.
• Organize and file paperwork efficiently, including digital filing in Dropbox.
• Sort and maintain invoices, assigning them to jobs based on time and materials.
• Answer and direct phone calls in a professional manner, screen calls, and route messages appropriately.
• Prepare and process customer billing every two weeks.
• Provide administrative support to the Office Manager and other office staff.
• Maintain polite and professional communication in person, via phone, e-mail, and mail.
• Assist with scheduling, correspondence, and special projects as needed.
• Maintain front-office operations, including checking emails, voicemails, and mailboxes, and ordering office and cleaning supplies.

Qualifications:

• High school diploma or equivalent.
• Proven experience as an office assistant, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, and other data entry systems.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to work independently, prioritize tasks, and handle multiple responsibilities effectively.
• Attention to detail, professionalism, and a strong work ethic.
• Enthusiasm for learning and willingness to adapt.
• Knowledge of excavation, dirt work, or civil construction terminology is helpful.
• Must value teamwork and contribute to a positive, drama-free work environment.

Benefits:

• Competitive salary based on experience.
• Health insurance with comprehensive coverage.
• Retirement plan options with employer contributions.
• Paid vacation time:
  • Hourly employees earn 1 week of paid vacation after 1 year of full-time employment and 2 weeks after 2 years.
• Paid sick leave accrued at 1 hour for every 30 hours worked, with up to 48 hours per year.
• Opportunities for growth and advancement.

Join our team and contribute to a dynamic and growing company!

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