Job Summary: Provides personal secretarial and administrative support, such as preparing correspondence in final form, taking minutes, setting up virtual meetings,scheduling, maintaining provider calendars, templating clinic schedules, working with staff and providers in specialty clinic admin needs, and conducting special projects. Requires a thorough knowledge of Supervisor's areas of responsibility to facilitate flow of information and serve as resource. Performs office management functions, such as directing work of clerical staff, purchasing supplies, and performing routine bookkeeping. The Executive Secretary for the Division of General Ob provides administrative, technical and secretarial support for the Department, including special projects as assigned. Demonstrates initiative in researching, organizing, and acts on own initiative to prioritize own workload and to alleviate supervisor's workload where possible. Serves as a key contact for Obstetric and Gynecology Resident Rotation. Coordinates Continuing Medical Education (CME) activities for Division of Obstetric & Gynecology. Assists with expense processing, provides secretarial support and performs other job-related duties as assigned.
Specifications: Associate’s Degree with three to five years secretarial and administrative experience, preferably in a medical setting, or equivalent combination of education and experience. Background in medical terminology helpful. Must have excellent interpersonal, communication, organizational and computer skills, and be fluent in the English language. Must be computer literate and have excellent interpersonal, communication, and secretarial skills.
Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values
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