Job Description

POSITION SUMMARY :

Provides administrative support services to the Marketing and Education departments. This position works under direct supervision in which work is regularly checked. Work is governed by detailed rules, procedures, and guidelines. 

DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance and support to the Marketing and Education departments by arranging appointments, travel, meetings, and conference calls.
• Prepares departmental correspondence, procedures, and other internal documents.
• Proofread Marketing brochures, ads, etc.
• Assists the PR & Events Coordinator when off site.
• Interacts with clients, members of management, and staff members regarding department processes as directed by the Sales & Marketing Management.
• Performs basic clerical duties such as answering the telephone, filing, taking meeting minutes, word processing and following up on assigned tasks. 
• Monitors missing timesheets, orders office supplies, and generates purchase orders for the Marketing and Education departments.
• Maintains vacation/time-off schedules and time clock reports.
• Maintains monthly marketing inventory including collateral and brochures
• Provides backup support for other Departments as needed.
• Complies with all approved procedures, directives, and guidelines.
• SNUG Conference help desk, registration at off-site location for Users Group Conference. 
• Assist in Marketing Initiatives to include Digital Marketing, International expansion, and introduction of new products.
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate’s Degree in Business Administration, Marketing, or related field is required. Bachelor’s Degree is preferred. 

Experience Required:

Previous experience within Marketing is highly desirable. Prior administrative experience in a business environment is required.

Skills Required:

• Excellent communication, presentation, organization, and interpersonal skills.
• The ability to work independently and effectively under stress as well as the ability to define priorities, multi-task, and complete work assignments in a timely manner.
• Above-average knowledge of Microsoft Office is required.
• Strong typing skills (at least 60 WPM) is required.
• Background in social media, SEO, & Digital Marketing platforms.

Travel Required:

None.

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